The Annual General Meeting is occurring 28th October and the current secretary will be not be renominating for committee. Please ensure you update your contacts from the outgoing secretary’s, Kathi (me!), personal email addresses. The simplest way to ensure your email is received by the committee is to contact us by any of the means listed on this page.
Full information about the AGM was sent on 29th September to financial (full members of the Bi-Alliance) and the yahoo groups we manage, this is repeated below. Please email us if you want forms or further information. Please also note that timely applications for a number of those processes listed below have now passed. We apoolgise for any confusion concerned about this.
Bisexual Alliance Victoria (BAV) will be holding its Annual General Meeting (AGM) at 6:30pm on Tuesday the 28th October, prior to the Melbourne Bi Chat at the Parkview Hotel; 131-137 Scotchmer Street (corner of Brunswick Street), Fitzroy North.
Items on the agenda are:
· A vote on the fee schedule for BAV membership
· Confirmation of minutes from the previous AGM 2013, attached
· Report of transactions during last financial year
· Election of officers (President, Vice President, Treasurer and Secretary) and up to 5 ordinary members of the committee by BAV financial members, nomination form attached
· Other business from the floor
Please note only financial members are eligible to vote at the AGM and nominate for a committee position.
A brief summary follows regarding:
· Nominating as a committee member, and
· Nominating proxies.
If you are not yet a member (by which is meant paid member of BAV) please note that you are not able to exercise voting rights within 10 business days of having your membership application approved, so if you want to vote at the AGM you will need to apply join by 14th October (although we would prefer a few days extra to allow for the committee to vote to approve the application per the Rules). To join, please use the form in the Appendices of the Rules which are available to download here. A scan of the completed form can be emailed to me, or please contact me for my physical address.
All positions within the committee are up for election at the AGM and we would like to encourage everyone to be involved. Nominations on the attached form must be received by the current Secretary, by 6pm 21 October. To nominate please complete the attached form, then either scan it and return by email or post it to me (please contact me for address). As a current financial member I will happily sign the form as seconder, if you do not expect to see a financial member before the due date.
Any person wishing to nominate can only do so for one position. If only one nomination per position is received by the 21 October, then each position will be announced as filled and no voting will be deemed necessary at the AGM.
Nominations from the floor will only be accepted if no nominations have been received for a position or positions by the 21 October.
If you are not able to attend the meeting in person, but would like to be able to vote, you can nominate a proxy by sending the information outlined in Appendix 3 of the Bisexual Alliance Victoria Rules. This notice must be received by the Secretary no later than 24 hours before the AGM.
Meals can be ordered from the bar prior to the meeting but please arrive at least 10-15 minutes early so that the meeting can commence as scheduled. This is especially important as the Melbourne Bi Chat is due to start at 7:30pm that evening following the AGM.