Notice of AGM – 22 October 2013

Bisexual Alliance Victoria (BAV) will be holding its Annual General Meeting (AGM) at 6:30pm on the 22nd October at the Lord Newry Hotel; 543 Brunswick Street, Fitzroy North.

Items on the agenda are:

  • Approval of the amended BAV Rules
  • Confirmation of minutes from the previous AGM 2012
  • Report of transactions during last financial year
  • Election of officers (President, Vice President, Treasurer and Secretary) and up to 5 ordinary members of the committee by BAV financial members
  • Other business
  • Please note only financial members are eligible to vote at the AGM and nominate for a committee position.

A brief summary follows regarding:

  • Membership,
  • Voting,
  • Nominating as a committee member, and
  • Nominating proxies.

If you are not yet a member please note that you are able to exercise voting rights within 10 business days of having your membership application approved, so if you want to vote at the AGM you will need to join within the next 5 business days (by the 7 October). To join, please do not use the membership application form in Appendix 1 in the attached document to apply as this is part of the proposed changes. The current form is included in the Rules which are available to download here.

All positions within the committee are up for election at the AGM and we would like to encourage everyone to be involved. Nominations must be received by the current Secretary in writing by 7 days before the AGM, the 15 October. To nominate please complete the nomination form, then either scan it to attach to an email or post it to the current Secretary (as this my private address, please email me to request this). I will happily sign the form as seconder, if you do not expect to see a financial member before the due date.

Any person wishing to nominate can only do so for one position. If only one nomination per position is received by the 15 October, then each position will be announced as filled and no voting will be deemed necessary at the AGM.

Nominations from the floor will only be accepted if no nominations have been received for a position or positions by the 15 October.

If you are not able to attend the meeting in person, but would like to be able to vote, you can nominate a proxy by sending the information outlined in Appendix 2 of the Bisexual Alliance Victoria Rules. This notice must be received by the Secretary no later than 24 hours before the AGM.

More information on becoming a financial member is available on our website on the About page and and nomination process from Bisexual Alliance Victoria Rules or by contacting me directly.

Meals can be ordered from the bar prior to the meeting but please arrive at least 10-15 minutes early so that the meeting can commence as scheduled. This is especially important as the Melbourne Bi Chat is due to start at 7:30pm that evening following the AGM.

Kathi

Acting Secretary

Bisexual Alliance Victoria

This entry was posted in Information, News and tagged , . Bookmark the permalink.